BYLAWS (6/08)
Name and Office:
This Organization will be
known as Miami Valley Art Quilt Network and will be referred to in these Bylaws
as MVAQN.
The goals of MVAQN will be to
inspire and support the creative efforts of individual members;
to provide opportunities for
fiber artists to exhibit their work; to create and take advantage of education
opportunities for the members and the community.
Members:
Section 1. Membership will be open to all fiber
artists. Membership is accomplished with the payment of dues.
Section 2. A member will have the following:
A. Eligibility: Interest in the purposes as
stated in the Mission Statement of MVAQN.
B. Privileges: May attend meetings and
social functions of MVAQN; may participate in exhibitions; may vote; may serve
on the Board of Directors
C. Responsibilities: Payment of
annual dues; attendance at and participation in MVAQN activities
Officers:
Section 1. The officers of
MVAQN will be President, First Vice-President, Second Vice-President,
Secretary, and Treasurer. The Board
of Directors will be composed of these officers.
The President, First
Vice-President and Second Vice-President will be responsible for:
The responsibilities of the
Secretary are:
·
keeping a current
membership list and distributing it regularly to the members
·
taking the
minutes at the meetings and distributing them to the member
The responsibilities of the
Treasurer are fiscal matters pertaining to MVAQN. These are further defined in Article
VII.
Section 2. In addition to the officers, there may
be other positions to be filled as needed such as:
Newsletter, Historian,
Programs, Website, Publicity and Public Relations.
Section 3. The terms of
office for officers (other than the President and Vice-Presidents) will be for
two (2) years, and will commence with the election at a June meeting, and
terminate at the election in June two years hence. There is no limit to the
number of consecutive terms for officers other than the President and
Vice-Presidents. (See Article V, Section 2)
Nominations and Elections:
Section 1. Elections for Second Vice-President,
Secretary and Treasurer are held at a June meeting. The newly elected officers will assume
responsibility of the office at the end of that June meeting.
Section 2. The progression of officers will be as
follows: the First Vice-President
will become President; the Second Vice-President will become First
Vice-President.
A President may be reelected
as Second Vice-President after a minimum of two years from the end of term as
President.
Section 3. Candidates for offices may volunteer,
rather than be nominated.
Voting for an uncontested
position may occur by a show of hands. A majority of members present, voting in
the affirmative, will constitute an election to the Board. An absent member
must have consented to nomination.
General Meetings:
Section 1. All meetings, which may be organized,
will be structured for the purposes of MVAQN.
Section 2. General Meetings will be held monthly,
generally, but at least four (4) times a year. The schedule of meetings will be set by
the President and Vice-Presidents and approved by the membership. The schedule will be announced at a
General Meeting and the secretary will notify the membership in the newsletter.
Section 3. At General Meetings, a quorum will
consist of all members present, a majority vote prevailing.
Section 4. Each member
present will have one vote; there will be no proxy voting.
Section 5. Minutes will be
taken at all General Meetings when business is conducted and will become part
of the permanent MVAQN record.
Board Meetings:
Section 1. All Board Meetings, which may be
organized, will be structured for the purposes of MVAQN.
Section 2. Board Meetings will be held monthly,
generally, but at least four (4) times a year. The schedule of Board Meetings will be
set by the President and Vice-Presidents. The Board will notify the membership
in a timely manner of the date and location of a Board Meeting.
Section 3. At Board Meetings, a quorum will consist
of all Board members present, a majority vote prevailing.
Section 4. Each member
present will have one vote; there will be no proxy voting.
Section 5. Minutes will be
taken at all Board Meetings when business is conducted and will become part of
the permanent MVAQN record.
Finance, Dues and Fees:
Section 1. Any funds
generated by MVAQN will be the responsibility of the Treasurer of MVAQN and all
funds will be deposited in the MVAQN account(s).
Section 2. All funds
generated by MVAQN will be available for future disbursements
in the interest of MVAQN as
deemed necessary by the Board of Directors.
Section 3. The Treasurer will
be responsible for the oversight of any funds.
Section 4. The MVAQN Fiscal
Year will be June 1 through May 31.
Section 5. The final date for
collection of annual dues will be June 30 for the following year. The Board of
Directors will have the authority to determine dues and fees for membership
subject to the approval of the membership at a General Meeting.
Section 6. An audit of the treasurer’s books
will be conducted every year.
Section 7. On the dissolution of MVAQN the funds in
the treasury will be donated to a local art fund with the approval of the
membership.
Parliamentary Authority:
The MVAQN Board of Directors will
conduct its meetings (loosely) according to Robert’s Rules of Order.
Amendments:
Changes to these Bylaws will
be adopted by a majority affirmative vote of the entire Board of Directors at a
scheduled Board meeting followed by a two-thirds affirmative vote of members
present at a general membership meeting. The membership will be notified of the
proposed amendment(s) or revision at least one week in advance of the voting
date. All members’ votes will be recorded and counted by the Board of
Directors.